EPAC Board Meeting Agenda - June 17, 2024

Agenda for École Pointe-au-Chien Board of Directors Meeting

Monday, June 17, 2024 – 6:00 pm

Terrebonne Parish Library Main Branch, 151 Library Dr, Houma, LA 70360

In Person

1. Call to Order

2. Roll Call

3. Approval of Board Meeting Minutes (2 minutes)

   1. May 20, 2024

4. Review of Board Member Obligations and Required Disclosures (3 minutes)

   1. Ethics Training - due by the end of the year

   2. Tier 2.1 Disclosure - DUE MAY 15, 2024

      1. Must file annually.

5. Discussion of Budget (5 minutes)

   1. FY 23-24

      1. Review remaining funds for FY24 with CFO-COO and ED and discuss appropriate use based on school needs.

   2. FY 24-25

      1. Review current FY25 budget and discuss updates incorporating CFO-COO hire.

   3. Authorized Approver - CFO-COO to explain to Board.

6. HR / Hiring / Personal Services (10 minutes)

   1. COO-CFO Position

      1. Welcome Katherine Granier

   2. Status of Job Postings and Recruitment

      1. FY25 Postings

         1. CODOFIL Teachers - 2-3

            1. Now eligible for the stipends.

         2. ELA

         3. Para

         4. Bus Driver / Custodian

            1. Need to submit role to Civil Service.

   3. Executive Session

      1. Employee reviews

   4. FY25 Job Offer Letters, Salaries, and Process

      1. Salary scale

7. Bus (5 minutes)

   1. Report from ED on status and timeline.

      1. Need to ensure bus can be purchased by June 30, 2024.

8. Discuss of Renovations of PAC Elementary School Building (10 minutes)

   1. Asbestos

      1. ED to report on status.

   2. PAC Elementary Renovations

      1. ED and non-profit board to provide updates.

9. Student Recruitment 2024-25 (10 minutes)

   1. Goal: 15 students per grade.

   2. Enrollment form. - Keep sharing

   3. ED to provide an update on recruitment numbers.

   4. ED to direct staff to update spreadsheets tracking recruitment.

      1. Number currently enrolled per grade.

         1. How many parents has staff spoken spoken to?

         2. How many students are confirmed / filled out the enrollment package?

      2. Board to review and provide feedback.

      3. Board to participate in open house and other efforts as relevant.

10. Committee Updates (10 minutes)

    1. Finance/HR

       1. Chair - Will McGrew

       2. Caitlin

       3. Dawn

       4. Mia Matherne

    2. Facilities/Transportation

       1. Chair - Jesse Billiot

       2. Donald

       3. Jade

       4. Dawn

    3. Recruitment/Enrollment/PR

       1. Chair - Jade

       2. Will

       3. Angel

       4. Missy

    4. Curriculum/Teaching

       1. Chair - Dawn

       2. Helen

       3. Angel

       4. Caitlin

11. ED Report (5 minutes)

12. Public Comment

13. Remarks/Other Business

14. Adjourn

Next Meetings (all at 6 pm):

July 22, 2024 - hybrid

August 19, 2024

September 23, 2024

October 21, 2024

November 18, 2024

December 16, 2024

Zoom Information:

Topic: École Pointe-au-Chien Board Meeting

Time: This is a recurring meeting Meet anytime

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