EPAC Board Agenda - May 20, 2024

Agenda for École Pointe-au-Chien Board of Directors Hybrid Meeting

Monday, April 22, 2024 – 6:00 pm

Terrebonne Parish Library Main Branch, 151 Library Dr, Houma, LA 70360

1. Call to Order

2. Roll Call

3. Approval of Board Meeting Minutes (2 minutes)

   1. April 22, 2024

4. Review of Board Member Obligations and Required Disclosures (3 minutes)

   1. Ethics Training - due by the end of the year

   2. Tier 2.1 Disclosure - DUE MAY 15, 2024

      1. Must file annually.

5. Discussion of Budget (5 minutes)

   1. FY 24-25

      1. Discussion of updates given new CFO-COO hire.

   2. FY 23-24

      1. Ensure school is accessing and using IAT funds and submitting all invoices through state system.

6. HR / Hiring / Personal Services (10 minutes)

   1. COO-CFO Position

      1. Start date - May 27

   2. Status of Job Postings and Recruitment

      1. Postings

         1. CODOFIL Teachers - 2-3

         2. Now eligible for the stipends.

         3. ELA

         4. Para

         5. Bus Driver / Custodian

            1. Need to submit role to Civil Service.

   3. Discuss how to approach staff bonuses/salary increases consistent with TPSB.

   4. Update on COMPASS, staff reviews.

7. Bus (5 minutes)

   1. Report from ED on status and timeline.

8. Discuss of Renovations of PAC Elementary School Building (10 minutes)

   1. Asbestos

      1. ED to report on status.

   2. PAC Elementary Renovations

      1. ED and non-profit board to provide updates.

9. Student Recruitment 2024-25 (10 minutes)

   1. Goal: 15 students per grade.

   2. Enrollment form. - Keep sharing

   3. ED to provide an update on recruitment numbers.

   4. ED to direct staff to update spreadsheets tracking recruitment.

      1. Number currently enrolled per grade.

         1. How many parents has staff spoken spoken to?

         2. How many students are confirmed / filled out the enrollment package?

      2. Board to review and provide feedback.

      3. Board to participate in open house and other efforts as relevant.

10. Committee Updates (10 minutes)

    1. Vote to form committees.

       1. Finance/HR

          1. Chair - Will McGrew

          2. Caitlin

          3. Dawn

          4. → Mia Matherne

       2. Facilities/Transportation

          1. Chair - Jesse Billiot

          2. Donald

          3. Jade

          4. Dawn

       3. Recruitment/Enrollment/PR

          1. Chair - Jade

          2. Will

          3. Angel

          4. Missy

       4. Curriculum/Teaching

          1. Chair - Dawn

          2. Helen

          3. Angel

          4. Caitlin

11. ED Report (5 minutes)

12. Public Comment

13. Remarks/Other Business

14. Adjourn

Next Meetings (all at 6 pm):

June 17, 2024

July 22, 2024 - hybrid

August 19, 2024

September 23, 2024

October 21, 2024

November 18, 2024

December 16, 2024

Zoom Information:

Topic: École Pointe-au-Chien Board Meeting

Time: This is a recurring meeting Meet anytime

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